Registration

On-site Registration will be available at the registration desk during the SIGIR2017.

Deadline for Early Bird Registration June 5, 2017 (JST)
Deadline for Regular Registration July 9, 2017 (Anywhere on Earth)
Deadline for Pre-Registration July 31, 2017 (JST)

Registration Fee

Please note that SIGIR 2017 does not offer a registration option for workshop or tutorial only participation.

Early (Until June 5, 2017)
Category Passport Conference +Tutorial (Full day) +Tutorial (Half day) +Workshop (Full day) +Workshop (Half day)
ACM/SIGIR Members*1 JPY 100,000 JPY 70,000 JPY 30,000 JPY 15,000 JPY 20,000 JPY 10,000
Non-ACM/SIGIR Members JPY 120,000 JPY 85,000 JPY 35,000 JPY 17,500 JPY 25,000 JPY 12,500
Students*2 JPY 50,000 JPY 45,000 JPY 10,000 JPY 5,000 JPY 10,000 JPY 5,000
             
Regular (June 6, 2017 – June 30, 2017 July 9, 2017 (Anywhere on Earth))
Category Passport Conference +Tutorial (Full day) +Tutorial (Half day) +Workshop (Full day) +Workshop (Half day)
ACM/SIGIR Members*1 JPY 115,000 JPY 80,000 JPY 30,000 JPY 15,000 JPY 20,000 JPY 10,000
Non-ACM/SIGIR Members JPY 135,000 JPY 95,000 JPY 35,000 JPY 17,500 JPY 25,000 JPY 12,500
Students*2 JPY 65,000 JPY 55,000 JPY 10,000 JPY 5,000 JPY 10,000 JPY 5,000
             
Late (July 10, 2017 – July 31, 2017) / On-site
Category Passport Conference +Tutorial (Full day) +Tutorial (Half day) +Workshop (Full day) +Workshop (Half day)
ACM/SIGIR Members*1 JPY 125,000 JPY 90,000 JPY 35,000 JPY 17,500 JPY 25,000 JPY 12,500
Non-ACM/SIGIR Members JPY 145,000 JPY 105,000 JPY 40,000 JPY 20,000 JPY 30,000 JPY 15,000
Students*2 JPY 75,000 JPY 65,000 JPY 15,000 JPY 7,500 JPY 15,000 JPY 7,500
             
Extra Banquet Ticket JPY 13,000          

All payments must be made in Japanese Yen.
*1: Members are required to fill in their ACM Membership Number (7 digits) on registration form to prove the status.
*2: Student rate is applicable only to those who have student status at the time of conference. Students are required to submit a scanned copy (in either jpg/jpeg or pdf format) of their student ID via online registration form.

Registration fee includes;

Payment

Payment must be made in Japanese yen and can be made by one of the following methods:

  • Credit Card (VISA, MasterCard, Diners Club, AMEX or JCB)
  • Bank transfer
    The Bank of Tokyo-Mitsubishi UFJ, Ltd. 	 	 
    Shin- Marunouchi Branch (Branch code 422) 	 	 
    1-4-1 Marunouchi, Chiyoda-ku, Tokyo, 100-0005 Japan 	 	 
    Tel: +81-3-3211-2473 	 	 
    Account Name: SIGIR2017 	 	 
    Account No.: (Saving Account): 3379066
    SWIFT Code: BOTKJPJT
    • Any bank charges including the ones of paying banks or intermediary banks should be borne by the applicants.
    • For international bank transfer, the transaction fees of banks in both the source and destination countries might be deducted from your payment. If the amount of received payment is less than that of registration fee, you will be asked to pay the balance on-site.
    • For your information, the following paying bank’s charges are required in Japan:
      • Remittance charge (always required): approx. JPY 1,500
      • Lifting charge (depending on your bank): approx. JPY 2,500
    • If the remittance covers more than one person, please inform us of the name of each participant.

If you require an invoice for the payment, you can download the PDF invoice from your personal page after choosing the payment method as bank transfer. Receipt will be provided at the conference site.

Confirmation

If you have paid the registration fee by credit card, Registration Confirmation will be sent to the registered e-mail address automatically. If you pay the fee by bank transfer, a reply e-mail with bank information will be sent to the registered e-mail address. After confirming your payment, Registration Confirmation will be sent by the Registration Office. If you do not receive any e-mail message within 24 hours, please contact the Registration Office.

Changes of Registration

Please revise your personal information by logging-in to your personal page. If you would like to change your registration category and payment method, please contact the Registration Office.

Cancellation

In the case of cancellation, written notification should be sent to the Registration Office by May 31. Refunds will be made according to the following guidelines.

Written notice of Cancellation received Amount of refund
Until May 31, 2017 100% refund of registration fees
From June 1, 2017 No refund
  • Refund via Credit card:
    The refund will be made via the credit card which you have used at the registration.
  • Refund via Bank transfer:
    All refunds will be made after the conference. Bank charges will be deducted from the amount to be paid back.

VISA Information

Citizens of certain countries are required to obtain a visa to enter Japan. Please check the website of the Ministry of Foreign Affairs of Japan (MOFA) to know if you need to obtain a visa and the visa application procedures. The organizer will prepare the documents that should be prepared by the inviting person in Japan and send them to you.

Before you apply for assistance, you are required to take the following steps.

  1. Complete your registration with full payment of the fee
    *Please be sure to register the e-mail address of your affiliation (institution, university, company, etc.), not the free mail account.
  2. Book a Flight
  3. Reserve a Hotel

For application, please apply via online registration form. After that, Visa Supporting Section will send you visa application form. The deadline for visa support application is June 30, 2017.

For any inquiries about visa support, please contact below:

Japan Visa Supporting Section of the SIGIR2017
c/o T.E.I Co., Ltd.
E-mail: visa-application@t-e-i.co.jp

Registration inquiry

For any inquiries about registration, please contact
Registration Office of SIGIR2017:

c/o JTB Communication Design, Inc. 
Celestine Shiba Mitsui Bldg., 3-23-1, Shiba, 
Minato-ku, Tokyo 105-8335, Japan 
Tel: +81-3-5657-0789 
Fax: +81-3-3452-8552 
E-mail: sigir2017-reg@jtbcom.co.jp

Legal notification required by Specified Commercial Transactions Law (For Japanese)